Exhibitor /
Vender Information & Registration
The
Los Angeles Calendar Motorcycle Show Weekend
July 18-19th 2009
Join
us every 2nd or 3rd Weekend in July for the biggest and best Custom and Performance Streetbike Motorcycle
Show in the World. Our 2-day event draws between 15,000 and 20,000 spectators, the world's top motorcycle media,and
the participation of major manufacturers and top builders from around
the world. Even if you could sell to or meet 100 spectators an
hour in your booth, you'ld only have time to meet and sell to some
1,500 people in the course of our 16 hour weekend. We draw a very very affluent West Coast audience and high end builders sell many bikes at our Show. Our Exhibitor space rates are extreamly affordable at around half
the cost of comparable events our size.
1). Space Cost & Registration
Click on an Exhibitor Registration Form link below to
Open and Print.
Form shows space pricing. Reduce your printer output size if necessary
to fit on 8.5x11" sheet. Print 2 copies.
Early Registration DISCOUNT Rate
Before January 1st preceeding the Show year take a 10% Early Discount!
Normal Registration Rates Jan 1st - April 30th 2009
Normal Published Rates (See Below)
Long Distance Travel Credits:
Over 250 miles 33% Discount Off Space Price! This is to asssit you with travel costs, fuel, hotels, etc
Does not include any applicable Late Fee or Temp Business License Fee which are additional.
Late Registration Rush Charge after May 1st 2009
After May 1st of the Show year add a 5% Late Fee.
After June 1st of the Show year add a 10% Late Fee
After July 1st of the Show year add a 25% Late Fee
Exhibitor Space Costs (sold in 10' x10' increments):
• Space: 10' x 10' = $300 • 10' x 20' = $500 • 10' x 30' = $675 • 10' x 40' / 20' x 20' =$800
Major Exhibitors with 20' x 30' or bigger Booth / Big Rig / Island priced at $175 per 10' x 10' space (6 or more spaces)
Example: A 70' x 10' Big Rig Truck with 10' side awning and 10' opening rear lift gate requires a space 80 feet long x 20 feet wide =
8 x 2 = 16 x $175 = $2,800 Space Cost
• Long Beach City Temporary Business License Fee: $96 for 2 days.
Required for all Retail Carry Out Product Sales: Products, Apparel, T-Shirts, Sunglasses,
Videos, etc.,if you are not a licensed business in the
City of
Long Beach. Gianatsis collects this for the city. Not required for Display Exhibitors or for orders delivered
outside Long Beach after the Show.
• Additional Discounted Vender Passes: $15 each (you get 2 free passes for your 1st 10x10 space, and one additional pass for each additional 10x10 space up to 5 passes with your total Space purchase). Regular admission price is $35 for 2-days.
Swap Meet Venders
Used Parts and Motorcycles Only. Priced at 50% of normal Exhibitor Cost, $150 per 10x10'. No Long Beach Temporary Business License reguired. Use the our normal Exhibitor Registration Form, pay the 50% discounted price,
and write in the space Special Request: Swap Meet Vender on the form.
2). Fax or Postal Mail Registration & Payment to Gianatsis Design
(1) Send Completed Registration Form with Payment
In Full. You must make PAYMENT IN FULL to secure your space. No reservations. No partial payments. Include the cost of a Long Beach Temporary Business License for retail carry-out product sales, and any Late Registration Fee.
- Payment by Postal Mail - First Fax us your completed Exhibitor Registration Form with a copy of your check so we know it's coming,
then Postal Mail us your completed Exhibitor Registration Form with Full Payment by Company Check or Money Order (No charge cards by phone or mail. No personal
checks 30 days before event date) with payment made to: Gianatsis
Design to reserve your space. We do not accept reservations or partial payments.
We can only accept Charge Card payments online. Fax to: 818 223 8590
-or-
- Payment by Credit Card, Bank Check through PayPal.com - Make your secure Registration Payment online thru
Pay Pal with a charge card or Bank Debit using the below " Donation" button.
- After your Pay Pal payment is confirmed, Fax or U.S. Postal Mail us copies
of your Pay Pal Online Payment Receipt and your completed Exhibitor Registration Form. Fax to : 818 223 8590
Use the "Donation" Button below to make an Online Payment
Securely by Charge Card, Bank Account or PayPal Account for your total Exhibitor Registration Cost
Calculate your Total Price on the Exhibitor Registration Form including, Display Space, any Extra Passes,
and the Long Beach Temporary Business License only for retail carry-out product sales.
Exhibitor Passes and Event Layout Maps will mail to you on July st.
Please note all setup instuction printed on the Exhibitors Registration form and on this web page below. Current processed and paid Exhibitors will be listed on this Bike Show's Front Page. If you do not receive your Exhibitor's passes by mail after July 1st - DO NOT PHONE US, there will not be time to remail them. Just contact the Show Staff at the Exhibitor Back Gate on Friday to replace missing passes and show you your assigned space.
Register
Early! We do sell out of space. Payment must be received in full
to confirm your space. We reserve the right to refund your registration
should we reach capacity and have another exhibitor that is more
appropriate for the theme of our Show.
Mail Registration Form with Payment in Full (check, money order, no charge cards, no partial payments) to:
Gianatsis Design Associates, 4801 Reforma Road, Woodland Hills,
CA 91364 USA
-OR FAX-
Fax Completed Registration Form with PayPal Online Carge Card Receipt to: Fax (01) 818.223.8590
Questions?
Phone 9am - 6pm Pacific Time weekdays (818) 223-8550
Contact
Gianatsis Design by E-Mail at Contact@FastDates.com
Gianatsis
Design is a full service advertising, graphic design and photography
agnecy serving the motorsports and sports fashion markets. Please
consider Gianatsis Design for your advertising design and photography
service needs. Click on our logo above to preview our work and
client list.
3).
Booth Equipment Rental - Classic Party Rentals - Orange County Office
Tents, canopies,
tables, chairs, flooring, decorations, fencing, portable PAs, staging, etc.
Cynthia Bower, Event Consultant • Phone: 714 540 6111 • Fax: 714.540.0918www.ClassicPartyRentals.com • http://orangecounty.classicpartyrentals.com
Classic Party Rentals, 3101 South Harbor Boulevard, Santa Ana, CA 92704
Open and Print Out Rental Form wth Rental pricing here: LABikeShowVenderRental.xls
4).
Hire a Hostess / Spokesmodel - Support
the pinup model theme of our Show and draw more spectator and media
coverage with an attractive and professional spokesmodel representing
your company products in your display. Exhibitors with spokesmodels
and entertaining displays are given preferential placement in high
traffic areas at the Show.
To
See and Hire a Spokesmodel visit online:
• DominiqueModelAndTalent.com • Ph 714 969-7250
Our own Agency source for FastDates.com Calendar Kittens
• AFTcustoms Agency • Ph 209-223-3848 Specializing in Spokersmodels for Motorsports Events
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5). Event Hotel - Queen Mary Hotel & Restaurants PH: 562.435.3511
Ask for Special $139 Rate for Calendar Bike Show Attendees if booked 45 days before July 15th. Otherwise Normal rates are $169 and up for a
single or double Stateroom. They can also advise you about other
hotels and local activities. This is the fun place to stay. The Queen
Mary also offers three onboard restaurants. Builders' Party on board the Queen Mary on Saturday night.
http://www.queenmary.com
Book your travel to the Show on Expedia for the Lowest rates:
More Downtown Long Beach Hotel
List HERE • Event Map
& Shuttle Rides HERE
Complete
contact information. All Hotels indicated are within a short walking
or shuttle ride of the Queen Mary ship and the Queen Mary Event Park
where the Calendar Bike Show is taking place.
6). Exhibitors
- Please promote your attendance at the Los Angles Calendar
Motorcycle Show
for the benefit of your customers and visitors.
Copy and paste this banner ad onto your company's website
with an active link back to: http://www.FastDates.com/BIKESHOW.HTM
We give a $50 credit on your Exhibitor Space Cost per 12 month year the banner ad appears on your site.
Thanks!
7). Exhibitor
Information & Setup instructions
Your
display must fit completely within your paid space including:
fold out awnings, tents, canopies, parked bikes, opening trailer
ramps and doors, and extended trailer tow hitches. All paid spaces
fit directly next to each other and you can not encroach into someone
else's paid space, nor will there be unsold space inside the Event
to move you anywhere else.
NO REFUND if you can not fit in your paid space.
You may be asked to leave Show, or will charged double for the additional space, or moved outside the Event Park into the General
Parking Lot - where you will also have to pay additional for the
car parking lot spaces you take up.
Exhibitor
/ Vender Map Placement Location
Gianatsis
Design Determines All Exhibitors Placements based on who is attending, the size of their display,
to keep different market segments and competiting
companies apart, and to keep a balanced flow of spectators throughout
the event.
We also give preferential placement to Show Sponsors, our own Calendar Bike Builders, Returning Loyal Exhibitors, and companies with interesting exhibits and who use spokesmodels to fit the pinup model calendar theme of the Show.
There are blanks on the Registration Form to Describe Your Display and make a Special Request to be placed next to an associate Exhibitor, on pavement, etc, or a particular location you might like to be in. Attach an additional description sheet or photos if you have a special display worthy of prime location placement that adds to the Calendar Show's spectator appeal.
We will make you a star attraction!
We will do our best to accomodate any request, but it can not be guaranteed nor will we issue you a refund or move your location after the Event Map is laid out.
The Event Park Fenced Exhibitor Enclosure will include
both grass and asphalt surfaces and you
must be willing to accept placment on either. Spectators and Exhibitors
will not be allowed to bring in or remove their bikes during Show
hours. There will be no refund if you do not like where you are placed.Exhibitor
Confirmation
We will send you an Email Confirmation within
2 weeks of receiving
your Registration Form in the maiil, and/or you will be listed as a Confirmed Exhibitor on the main Bike Show page. Please include your Email address
on your Exhibitor's Registration Form so we can contact you and
confirm receipt of your Registration Fom and Payment. You Must Send
Us Your Registration with Payment in Full.
Exhibitor Package / Exhibitor Map Location / Worker Passes:
Final Exhibitor Layout Map showing your space positioning will be posted here online by July 1st
You Exhibitor Passes will be signed for at the Back Exhibitor Gate during posted Exhibitor setup times.
Exhibitor
layout maps showing your placement at the Show will be posted here online around July 1st after close of Registration. You will receive
(2) Worker Wrist Bands for
admission for your first 10 x 10' paid space, then (1) additional
Worker Pass for each additional 10 x 10' space purchased up top
5 Free Passes. (Example: 20 x 20' space/ 4 spaces = 5 passes). If you did not receive your mailing, Exhibitor Map and Staff Passes can be collected and signed for in person at Exhibitor
Check-In at the Exhibitor Back Gate before 10 am Saturday. Exhibitor Set Up Instructions:
Friday, July 17th 11am-5 pm: Exhibitor Big Rig / Trailer Pull-in and Park Then finish your product set up Saturday 6-9:30am.
Exact Pull-In Times:
• Big Rigs & Big Trailers in the Rear of Grass Park / Back Fence Area and in the Paved Lot Area pull-in 11am-1pm,
• Big Rigs & Big Trailers in the Center of Park 1-3pm, and Smaller Venders in Park center and back, and Paved Lot
• Big Rigs & Big Trailers in Front of Park / Main Stage pull-in 3-5pm,and Smaller Venders in center and front of Grass Park
Saturday, July 18th 6am-9:30 am. SMALL EXHIBITOR PULL-IN and VENDER FINAL SET-UP
No Big Rigs, Large Trucks, Extened Cab Dual Wheel Pickups or Trailers can be brought in on Saturday.
Only small 2 axle cars / vans - there is no room to maneuver and turn around with a big truck or a trailer.
Sunday July 19th Exhibitor Take-Down Time: After show on Sunday 6-9 pm, or all day on Monday. There will be no security
on Sunday night. You will be responsible for clean-up of your own
space and taking any trash to the dumpsters.
Vehicle Exit Only from the Event area until 7:30pm. Vehicles & Trailers coming in to load must line up along the QM Parking Lot Exit road and await instructions from the event staff or police to enter the park. Never park, stop on or block Habor Plaza Road where the Exhibitor gate is located as this is a pubic street and you may be ticketed and towed.
NO Exhibitor Displays, Bikes
on Display in the Show area can leave the event
or break down before 6pm Sunday. This includes Saturday night
Show
opens to public at 10am - 7pm Saturday, 10am - 6pm Sunday.
Your exhibit space/booth should be free standing. The Show is located on a level grass field or on
an asphalt parking lot in the sun so you may want an awning for
protection, hard pads for bike kickstands and centerstands if you
are placed on grass. Most
booth and trailer spaces will have other exhibitors located directly
to the sides and behind so bring partitions if needed. Anticipate
wind. Weather
the last 11 years has always been 70 - 80 degrees farenheight and
sunny.
No Electrical Power or Phone hook-ups are available. This is a grass park and asphalt parking lot. Your exhibit needs
to be self sufficient.
No Overnight Camping Inside the Show includes no
sleeping inside exhibitor rigs, motorhomes on the Show Grounds or
the Queen Mary Parking Lot (which is also hotel parking). The Show
grounds are patrolled 24/7 by armed security and anyone found inside
the Show after closing will be detained and possibly arrested.
Security and to maintain Show quality. No motorcycles or
exhibitors displays may leave the Show Area, nor are exhibitors
allowed to break down their displays until the close of the show
at 6 pm Sunday. The
Show grounds are behind a 6-foot chain link fence which is locked
at night.
Armed overnight and weekend security provided by both Queen Mary Security, Federal Homeland Security (this is an international port) and the Long
Beach Police Department. And
while we do are best to assure the safety of your exhibit, you are
required to have full liability and loss insurance on all your Exhibits, Bikes
and Vehicles. Bikes left outside a locked trailer should be padlocked at night. The Show magagement is not liable for any theft or
loss of your property (We have never experienced a loss inside the Show).
Refund Policy: Payment in full is required to reserve
your space. You will be issued a 80% refund if you cancel your space
before May 15th, after which no refund wiil be issued. No refund due to weather, acts of god, or cancellation of the event
by any government agency, revokation of event permit, or any circumstances
beyond our control. This is because, in event of cancellation, Gianatsis
Design's financial losses for pre-Show production and advertising
costs will far exceed the cost of your prepaid Exhibitor fee. We
reserve the right to refund your registration should we reach capacity
and have another exhibitor more appropriate to the Show theme.
Directions, Exhibitor
/ Vender Parking • Important! • Parking and Event Map, Event Schedule
Exhibitors
and Venders can not park personal vehicles inside the Show grounds.
Vehicles must be removed during Exhibitor setup by 10 am on Saturday
morning. Only paid Exhibitor Tractor Trucks and Display Trailers which
are painted and designed to be a part of a paid displays can
remain in the Show grounds, and only if they fit fully within your paid Exhibitor space.
This includes loading ramps and open doors on trailers which can
not extend outside of your paid space.
Exhibitor Transport Truck and Trailer, Bike Show Vender Parking is located 1/2 mile north of the Queen Mary Event Park on Harbor Plaza in the Long Beach City Boat Launch Parking Area. We need all of the on site Queen Mary parking lot for Show spectators to help your product sales.
During Show hours the Queen Mary Lot Parking is usually restricted to motorcycle parking only, with incoming spectator automobile
parking directed to the Downtown Long Beach Pike and Convention Center parking garages.
Free shuttle busses will transport Spectators and Exhibitors to and from Downtown Parking Lots and Boat Ramp parking areas.
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